Privacy Notice
This Privacy Notice explains how the South Eastern & Chatham Railway Society (“we”, “us”, “our”) collects and uses personal information when you use this website and when you apply for or manage your membership.
1. Who we are
South Eastern & Chatham Railway Society is the controller for personal data collected via this website in connection with Society enquiries and membership administration.
2. What information we collect
We collect personal information you provide when you:
• submit a membership application (e.g., name, address, email, phone number, interests, and the membership type selected);
• contact us via the contact form or by email (e.g., name, email address, phone number, and message content);
• use the members’ login area (if applicable), where login/session information may be used to keep you signed in and protect the site.
3. How we use your information and our lawful bases
We use personal information for the following purposes:
• Membership administration: to process applications, maintain membership records, deliver member benefits, manage renewals, and communicate with members.
• Communications by email (e.g., Onward newsletter, Modellers’ Gazette, meeting notices): to send member communications where you have agreed to receive them.
• Enquiries: to respond to enquiries and route them to the appropriate Society officer.
• Legal and accounting: to keep basic records for financial administration and compliance.
4. Payments
Online membership payments are processed via PayPal (in a new tab/window). We do not collect or store full card details on this website. We may record limited information needed to administer membership (e.g., payment status and a transaction reference).
5. Who we share your information with
We share personal information only where necessary for Society administration, for example with:
• PayPal (to process membership payments);
• our website hosting and IT providers (to operate and secure the website);
• email service providers used to send/receive Society emails.
We do not sell personal data. Membership lists are not divulged to parties outside the Society.
6. International transfers
Some third-party services we use may process data outside the UK. Where this happens, we use appropriate safeguards required by UK data protection law.
7. How long we keep your information (retention)
We keep personal information only as long as needed for the purposes described above and for legal/administrative requirements.
8. Your rights
You have rights under UK data protection law, including the right to access your data, have it corrected, request deletion in certain circumstances, restrict or object to processing, and request portability in some cases. Where we rely on consent, you can withdraw it at any time.
To exercise your rights, contact us.
9. Cookies
Our website does not use cookies for general browsing. Cookies may be set if you choose to visit third-party websites via links from our site (for example, PayPal), as those providers may place cookies on their own websites. We do not control those cookies. Cookies may also be set if you log in to restricted areas of the site.
10. Changes to this notice
We may update this notice from time to time. The latest version will be published on our website with the “Last updated” date.
Last updated: 21 December 2025